09-26-2022 City Council Packet - Laserfiche WebLink

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Audit Requirement: Retention of Data Determine that the data collected by BWC's are appropriately retained and destroyed in accordance with statutes. The Lino Lakes Police Department utilizes the City of Lino Lakes Retention Schedule and agency specified retention periods in the Arbitrator 360' Back -End Client software system. Either during, or at the conclusion of a BWC recording, an Arbitrator classification is assigned. Each Arbitrator classification has an associated retention period. Upon reaching the retention date, data is systematically deleted. A report produced from the server detailing all BWC data created, maintained, and deleted during the time period May 28, 2020, through May 31, 2022, was provided. Randomly selected records from the server log report were reviewed, and the date and time the data was created was verified against the deletion date. Each of the records were deleted or maintained in accordance with the record retention. All data was maintained for at least the minimum ninety (90) days required by statute. The Lino Lakes Police Department has not received a request from a data subject to retain BWC data beyond the applicable retention period. Supervisors monitor proper categorization of BWC data to ensure data are appropriately retained and destroyed. No discrepancies noted. Audit Requirement: Access by Data Subjects Determine if individuals who are the subject of collected data have access to the data, and if the data subject requests a copy of the data, other individuals who do not consent to its release must be redacted. BWC data is available to data subjects and access may be requested by submission of a Request for Information form. During the time period May 28, 2020, through May 31,2022, the Lino Lakes Police Department had received both requests to view and requests for copies of BWC data from data subjects. Data subjects other than the requestor were redacted using third party redaction software. A notation is added to the Request for Information forms documenting that data was redacted and the identity of the data subject was verified. Request for Information forms are maintained by the Lino Lakes Police Department. No discrepancies noted. Audit Requirement: Inventory of Portable Recording System Technology Determine the total number of recording devices owned and maintained by the agency; a daily record of the total number of recording devices actually deployed and used by officers, the