09-26-2022 City Council Packet - Laserfiche WebLink

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Audit Requirement: Authorization to Access Data Determine if the agency complies with sections 13.05, Subd. 5, and 13.055 in the operation of portable recording systems and in maintaining portable recording system data. Sergeants conduct quarterly random reviews of BWC data to ensure BWCs are being utilized in compliance with policy and that data is properly categorized. User access to BWC data is managed by the assignment of group roles and permissions in Arbitrator 360' Back -End Client. Permissions are based on staff work assignments. IT, under the direction of the Police Captain, is responsible for managing the assignment of user rights. Law enforcement personnel are authorized by the Director of Public Safety to access nonpublic BWC data so long as the access is for a legitimate specified law enforcement purpose and in compliance with policy. The BWC Policy requires personnel to log when BWC data is viewed. Access to BWC data is captured in the audit trail. When BWC data is deleted from Arbitrator 360' Back -End Client and the server, its contents cannot be determined. Lakes Police Department has had no security breaches. A BCA CJIS security audit was conducted in March of 2021. No discrepancies noted. Audit Requirement: Sharing Among Agencies Determine if nonpublic BWC data shared with other law enforcement agencies, government entities, or federal agencies is in accordance with statute. The Lino Lakes Police Department BWC and Records Maintenance and Release policies govern access to, and sharing of, data. Law enforcement agencies, government entities, or federal agencies seeking access to BWC data submit a written request for the data. Sharing of BWC data with other law enforcement agencies, government entities, or federal agencies is documented in an Excel spreadsheet. No discrepancies noted. Audit Requirement: Biennial Audit Determine if the agency maintains records showing the date and time the portable recording system data were collected, the applicable classification of the data, how the data are used, and whether data are destroyed as required. The Arbitrator 360' Back -End Client and the server log report document the date and time portable recording system data was collected. All BWC data for the audit period is classified as private or nonpublic data. The audit trail and an Excel spreadsheet document how the data are