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CITY COUNCIL WORK SESSION December 7 , 2015 <br /> APPROVED <br /> 91 5 . Web - Based Utility Payments — Finance Director Cotton explained that staff is <br /> 92 ready to implement the web - based utility billing module within the City ' s new financial <br /> 93 system and it will offer 24 / 7 account access including payment of payment of utility bills <br /> 94 on - line using ACH , Debit , or Credit . Before that service can be put in place however a <br /> 95 decision needs to be made regarding utilization of a Visa Utility Rate Fee structure or a <br /> 96 Convenience Fee model . She explained the aspects of each . <br /> 97 <br /> 98 Council Member Roeser talked about how much it actually costs the city to receive <br /> 99 payments in check form . <br /> 100 <br /> 101 When asked by the council which structure she would recommend , Ms . Cotton said the <br /> 102 Visa Utility Rate Fee would be less work and would provide more incentive for <br /> 103 customers to join the process . The council concurred with Ms . Cotton ' s <br /> 104 recommendation . Council Member Stoesz mentioned that he may have a conflict of <br /> 105 interest because he works for a financial institution ; he is supportive of the concept for <br /> 106 the enhanced service it provides to the residents . Mayor Reinert suggested that staff keep <br /> 107 the council updated on feedback as the system is implemented . <br /> 108 <br /> 109 6 . Joint Powers Agreement with Anoka County for Highway 12 ( 109 ' Av <br /> 110 NE/Apollo Drive) and County Road 53 ( Sunset Av) Intersection Improvements — <br /> 111 City Engineer Hankee noted that the council recently received an overview of this project <br /> 112 from Anoka County engineers . The proposed layout of the project is included in the staff <br /> 113 report . The next step is to consider entering a joint powers agreement with the county . <br /> 114 The City ' s financial responsibility for the project is for lighting , bituminous walks and <br /> 115 storm water for a total amount of $ 80 , 000 proposed to be funded through the City ' s <br /> 116 Municipal State Aid (MSA) account and the surface water management fund . <br /> 117 <br /> 118 The council will consider approval of a joint powers agreement at the next council <br /> 119 meeting . <br /> 120 <br /> 121 7 . Cans for Park Program — Community Development Director Grochala reviewed <br /> 122 the history of the program set up to collect aluminum cans at fire stations and use the <br /> 123 proceeds to support a park development . He noted proceeds received to date . <br /> 124 <br /> 125 Staff was requested to continue the program and include promotion of it in the city <br /> 126 newsletter . <br /> 127 <br /> 128 8 . Consideration of Station No . 2 as a Polling Location — Administrator Karlson <br /> 129 noted that staff has received comments from council members about the possibility of <br /> 130 using the new fire station as a polling place . He noted that inclusion of a community <br /> 131 room was eliminated from plans when the project was approved . The station was <br /> 132 planned and built to be a secured facility . The facility also has limited parking available . <br /> 133 If it were to be open to the public for voting , security would have to be included . <br /> 134 <br /> 3 <br />