12-07-2015 Council Work Session Minutes

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CITY COUNCIL WORK SESSION December 7 , 2015 APPROVED 135 Mayor Reinert expressed his interest in seeing a polling location that better serves the 136 southeastern corner of the city . City Clerk Bartell explained that staff is planning a 137 comprehensive polling place review and precinct increase in the next couple years . As 138 part of that process , it is important to look at the city as a whole , consider where growth 139 may occur , and manage polling places accordingly . Mayor Reinert suggested that 140 Eaglebrook Church would be a good new location . Also the mayor noted that a smaller 141 precinct could be set up where parking is limited . The conversation should include 142 safety concerns when school facilities are involved . The council will look forward to 143 hearing from staff with more information ; the matter should be included on the Monthly 144 Progress Report . 145 146 9 . Laserfiche View Modifications - Administrator Karlson noted that Council 147 Member Stoesz requested a modification to the Laserfiche Web view page to indicate , for 148 transparency , when files have been changed ( a file stamp ) . City Clerk Bartell explained 149 that the city ' s Laserfiche use is tied to a partnership with Metro iNet and other cities that 150 are using Laserfiche through that network . A change in the banner would impact all the 151 cities using the public web link . 152 153 Administrator Karlson attends an administrators ' group for Metro iNet and so he will 154 bring up the matter and attempt to reach an agreement for some change . That way any 155 costs could be shared also . 156 157 Mayor Reinert asked that the issue be added to the Monthly Program Report so the 158 council can stay on top of it . 159 160 10 . Final 2016 Budget Review — Finance Director Cotton provided updated budget 161 information . She reviewed recent decisions that will reduce the transfer from the Closed 162 Bond Fund ( CBF ) . She reviewed the Office Equipment Fund and planned expenses and 163 noted staff s recommendation to continue the annual appropriation of $ 25 , 000 per year 164 but to take a onetime $ 100 , 000 transfer from that fund for 2016 . She discussed the 165 computer tablet replacement program and Administrator Karlson noted his discussion 166 with Metro iNet that indicates that many cities are moving toward Microsoft Office Pro 167 as the preferred unit . The mayor suggested that people should have a choice according 168 to their needs and preference . Council Member Stoesz suggested allowing Samsung 169 products as a cheaper option . The tablet devaluation rate of $ 200 biannually will remain 170 in place . 171 172 The Finance Director reviewed the city ' s enterprise and recreation funds . Public 173 Services Director DeGardner indicated that he will provide a full review of the City ' s 174 recreation programs to the council . 175 176 The council also reviewed the Capital Equipment Replacement Program . The review 177 included an explanation by staff of plans for replacement of police vehicles . Less 178 replacement equates to more repair costs . The mayor suggested that the council should 179 consider financing the purchase of the vehicles since borrowing costs are so low . 4