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8 <br /> <br />immediate supervisor and department director, and other City staff persons or officials who have <br />a legitimate need to know such data. <br />No employee may disclose the home address, telephone number, or personal information about <br />another employee to any third party without prior consent of the affected employee, as per the <br />section on "Informed Consent." <br />Employment selection instruments and answer keys to such instruments are protected non- <br />public data, except pursuant to a valid court order. <br />E. Access to Data <br />• Public Data. Access shall be provided to any person, without regard to the nature of the <br />person's interest. Access must be provided by Administration or other persons authorized <br />by the City Administrator. Access must be provided within a reasonable time period. <br />Interpretation shall be provided if requested. A fee may be charged for copying and <br />mailing and for the time it takes to collect the information. <br />• Private Data. Access to private data is available only to: (1) the subject of the data; (2) <br />City employees who need access to the data; (3) agencies authorized by state or federal <br />law who need access to specific data; and (4) agencies or individuals with written consent <br />from the subject of the data. <br />Personnel files will be maintained by the Administration Department. The City Administrator shall <br />assure that access is provided only to the parties listed above. The identity and authority of an <br />individual who seeks to gain access to private data must be confirmed. The time that access is <br />available is limited to City Hall business hours. No fees shall be charged in cases where the data <br />subject only wishes to view private data. Fees may be charged for providing copies. <br />50