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<br />independent contractor with the city, or is a member of an advisory board, committee,
<br />or commission.
<br />• Summary Data. Data about a person used to develop statistics or reports are considered
<br />public information, but the data does not identify any individual.
<br />B. Public Personnel Data
<br />With the exception of undercover law enforcement personnel, the following personnel data are
<br />public: name, gross salary, salary range, gross pension, contract fee, benefits, expense
<br />reimbursements, job title, job description, education and training background, previous work
<br />experience, dates of employment, status of complaints or charges against employees, outcome
<br />of complaints or disciplinary actions, work location, work telephone number, badge number, city
<br />and county of residence.
<br />C. Access to Personnel Files
<br />Other persons or entities that are authorized by law to receive information in the employee’s
<br />personnel file are:
<br />• Employees, agents and officials of the city who have a need to know about the
<br />information in the course of their duties or responsibilities;
<br />• The person who is the subject of private data;
<br />• People who have permission from the subject of the data;
<br />• The Internal Revenue Service and Minnesota Department of Revenue;
<br />• The Immigration and Naturalization Service;
<br />• The Minnesota Department of Economic Security in any claim for reemployment benefits;
<br />• The Worker’s Compensation Court in any claim for worker’s compensation benefits;
<br />• Various insurance companies in any claim for insurance benefits;
<br />• Individuals who have obtained a court order for the information;
<br />• Participant in any litigation, mediation, veteran’s preference hearing, grievance
<br />arbitration, or other administrative proceeding that involves the employee;
<br />• Labor organizations and the Bureau of Mediation Services.
<br />D. Private Data
<br />The following personnel data are considered private data on individuals and are not accessible
<br />to the public: social security number, age, sex, marital and family status, employee’s home
<br />address and telephone number, criminal record, race and ethic data, insurance status,
<br />references, college transcripts (except for name of institution, degrees, and years attended),
<br />reference checks, medical records, psychological examinations, workers’ compensation reports,
<br />physical limitations related to job, sick leave forms, medical reports, data collected from
<br />disciplinary proceedings, opinion questionnaires, names of applicants for employment until
<br />finalists are announced, employee assistance programs and exit interview responses. Private
<br />data is accessible to the subject employee, the employee's authorized representative, the
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