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<br /> <br /> <br />Capital Improvement Project <br />2024 through 2028 <br />PROJECT # CW-343 <br />PROJECT NAME: ERP Software <br />Project Year: 2026 <br />Department: Administration/Finance <br />Program: Citywide <br />Project Type: Office Equipment and Furniture <br />Useful Life (Years): 10 <br />Contact Person: Finance Director <br /> <br />Project Description: <br />Explore alternatives to the City's current Enterprise Resource System (ERP) System, Springbrook. <br />Project Justification: <br />Springbrook was implemented in 2015 and is used for all finance processing (Accounts Payable, Accounts Receivable, <br />Fixed Assets, General Ledger, Payroll, and Utility Billing). Best practices cannot always be implemented due to software <br />limitations. Springbrook also does not meet the City's needs to be an all-encompassing ERP software as it does not <br />provide modules to serve Human Resources or Community Development/Building Inspections. The Human Resources <br />module within Springbrook was explored, although it did not provide useful work flows or the appropriate interaction with <br />payroll. Additional sought after HR software capabilities include open enrollment, pay adjustments, and applicant <br />screening. Community Development/Building Inspections currently uses a Microsoft Access software, PermitWorks, for <br />inspections, code enforcement, business licensing, and planning. Financial transactions from PermitWorks are imported <br />into Springbrook. The future of PermitWorks is unknown as many cities have moved away from that platform and to an <br />ERP software that has a building module. <br /> <br /> <br />Funding Sources FY2024 FY2025 FY2026 FY2027 FY2028 Total <br />Office Equipment Replacement Fund <br />(403) $0 $0 $250,000 $0 $0 $250,000 <br />Total $0 $0 $250,000 $0 $0 $250,000 <br />Expenditures FY2024 FY2025 FY2026 FY2027 FY2028 Total <br />Office Equipment/Software $0 $0 $250,000 $0 $0 $250,000 <br />Total $0 $0 $250,000 $0 $0 $250,000 <br />52 <br />47