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2 <br /> <br />o Manage job postings and applications <br />o Administer benefits open enrollment <br />o Robust electronic timesheets with a full electronic workflow <br />• Integrated Community Development solution <br />o Building, Permits, and Inspections <br />o Planning, Zoning, and Engineering <br />o Code Enforcement <br />o Business Licensing <br /> <br />Staff recognizes no software is perfect nor will perform to all of our expectations, but we <br />believe a large improvement can be realized. In addition, an all-encompassing ERP software <br />could eliminate the following additional software/services currently used alongside <br />Springbrook: <br />• PermitWorks and PSN Payment Processing <br />• Ease Benefits Administration <br />• Microsoft Access Special Assessment Database <br />• Excel spreadsheets maintained to supplement current software or lack of software <br /> <br />If a conversion is anticipated for 2026, a contract with a new provider needs to be signed by the <br />end of 2024, anticipating an 18 month waiting period. Funding proposed in the 2024-2028 <br />Financial Plan for a one-time conversion fee is as follows: <br />• $100,000 General Fund Reserves <br />• $150,000 Closed Bond Fund Reserves <br />The City currently pays Springbrook an annual maintenance fee of $35,618. With a new <br />provider, that annual maintenance fee will likely increase and need to be accounted for as part <br />of the annual budgeting process. <br /> <br />REQUESTED COUNCIL DIRECTION <br />Support for the replacement of the existing ERP Software <br /> <br />ATTACHMENTS <br />2024-2028 Financial Plan - ERP Software Project <br />46