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<br />CITY COUNCIL <br />AGENDA ITEM 6A <br /> <br /> <br />STAFF ORIGINATOR: Diane Hankee, City Engineer <br /> <br />MEETING DATE: March 12, 2018 <br /> <br />TOPIC: Consider Resolution No. 18-24 Ordering the Project, Approving <br />the Plans & Specifications and Authorizing the Ad for Bid, 2018 <br />Mill and Overlay Project <br /> <br />VOTE REQUIRED: 3/5 Vote Required <br /> <br />INTRODUCTION <br /> <br />Staff is requesting Council consideration to order the project, approve the plans and specifications, <br />and authorizing advertisement for bids for the 2018 Mill and Overlay Project. <br /> <br />BACKGROUND <br /> <br />In accordance with the City’s Pavement Management Plan, streets are identified for annual <br />maintenance. The City uses a pavement rating system to analyze the conditions of the City’s <br />streets and recommend segments that meet the maintenance requirements. Streets are selected for <br />maintenance based on pavement management criteria, input from Public Works, and feasibility of <br />locations. The proposed 2018 project includes the following: <br /> <br />Mill and Overlay <br />Ware Road - Ash Street to Arrowhead Drive <br />Brandywood Estates - White Oak Road, Whitetail Trail, Chokecherry Road, Velvetleaf <br />Lane, Buckthorn Lane <br /> <br />The schedule for this project is as follows: <br /> <br /> City Council Order Project, Authorizes Plans and Spec’s Mar. 12, 2018 <br /> City Council Approves Plans and Specifications Mar. 12, 2018 <br /> City Council Authorizes Ad for Bids Mar. 12, 2018 <br /> City Open Bids April 5, 2018 <br /> City Council Awards Contract April 16, 2018 <br /> Construction Begins May, 2018 <br /> Final Completion September, 2018 <br /> <br />The budget for the project is $715,000 which includes, construction, engineering and <br />administrative costs associated with the project. <br /> <br />RECOMMENDATION <br /> <br />Staff recommends adoption of Resolution No. 18-24 Ordering the Project, Approving the Plans <br />& Specifications, Authorizing the Ad for Bid, 2018 Mill and Overlay Project.