Laserfiche WebLink
4 <br />• Ensure that the original detailed receipts are attached to the appropriate weekly <br />statement. <br /> <br /> • Sign your weekly printout, get approval, and return it, with detailed receipts <br />attached and a brief purpose description, to the Program Administrator by the <br />Tuesday of the week following the transactions. <br /> <br /> <br /> SUPERVISOR <br /> <br />The following are several key areas that require supervisor support: <br /> <br />• Review and approve weekly statements to insure that all transactions and charges <br />are accurate, appropriate, and serve a public purpose. Note any account code <br />reclassifications or changes in account distribution. <br /> <br />• Ensure that the Purchasing Card is not used to make personal purchases. <br /> <br />• Ensure that the Purchasing Card requirements contained in this User Manual are met. <br /> <br />• Ensure that the Purchasing Card is used only by the Cardholder. <br /> <br /> <br />PROCEDURES <br /> <br /> <br />1. How is a Purchasing Card Obtained? <br /> <br />• Complete the Purchasing Card Enrollment form. See Program Administrator for <br />instruction. <br /> <br />• Provide the necessary information. Submit it to your department head for approval, <br />setting of control limits and transmission to the System Administrator for approval. <br /> <br />• Attend a scheduled training class. <br /> <br />• After completion of the training and signing of the Purchasing Card User Agreement, <br />the card will be issued. <br /> <br /> <br />All billing, account coding, and card changes questions/requests should be referred to the <br />Program Administrator. <br /> <br /> <br /> <br />2. Does the Purchasing Card need to be activated? <br /> <br />Yes, by calling 1-800-344-5696. The ID code is the last four digits of the cardholder’s <br />social security number. <br /> <br />