04-02-2018 Council Work Session Packet

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State of Minnesota -U.S. Bank Commercial Card Solutions -Participating Addendum Contract# 75413 Purchasing Card Contract# 75427 Fleet Card Appendix A, Document 3 -U.S. Bank Fleet Card Agreement U.S. BANK FLEET CARD PROGRAM AGREEMENT This Fleet Card Agreement (the "Fleet Card Agreement") governs the U.S. Bank Fleet Program provided by the WSCA-NASPO Cooperative Purchasing Program Commercial Card Solutions Contract #00612, Category 2 (the "Fleet Card Contract") and is an attachment to the Participating Addendum entered into by and between U.S. Bank National Association ("U.S. Bank") and the Government Entity which Is a signatory to that Participating Addendum ("Government Entity"), 1. EFFECTIVE DATE. The date of execution of the Fleet Card Contract by lhe latler of the State of Washington and U.S. Bank shall be the "Effective Date" of the Fleet Card Program. 2. PARTICIPATION. Certain entities designated by Government Entity may participate in the Fleet Card Program. A. "Government Entity Agencies" means those Government Entity departments and agencies that rely upon the Government Entity for funding, or are appropriated funds by the Government Entity for the charges on the accounts issued to the employees of those departments and agencies. In order for Government Entily Agencies to participate In the Fleet Card Program, the Government Entity will furnish to U.S. Bank a Government Entity Agency Addendum listing those agencies allowed to participate. The Government Entity has lhe right to exclude any agencies from the Fleet Card Agreement by providing writlen notice to U.S. Bank at any time. B. "Minnesota CPV Member" means any municipalities, counties, and institutions of higher education located in the state of Minnesota that do nol rely upon the Government Entity for funding. Minnesota CPV Members may participate in this Fleet Card Program upon credit approval by U.S. Bank and upon the signing and submission of a properly completed Minnesota CPV Member Addendum. 3. SCOPE OF FLEET CARD PROGRAM. U.S. Bank issues charge cards and has established a transaction processing, reporting and payment system for purchases of motor fuels and other products and services by fleet vehicle operations. Government Entity shall be responsible for selecting a personal identification number ("PIN"), a driver identification number ("Driver ID"), and/or a vehicle identification number ("Vehicle ID") pursuant to the Fleet Card Program. Unless U.S. Bank notifies Government Entity to the contrary, or a Fleet Card has been terminated as provided herein, all Fleet Cards will expire upon the expiration or termination of this Fleet Card Agreement. 4. SOLE PROVIDER OF FLEET CARD SERVICES. The Parties acknowledge and agree that U.S. Bank shall be the sole provider to Government Entity of Fleet Cards and services pertaining to the Fleet Card Program. 5. LIABILITY. A. Except as expressly provided to the contrary herein, Government Entity shall be liable for all purchases, fees, Finance Charges and other charges incurred or arising by virtue of the use of a Fleet Card. B. Government Entity shall immediately, upon receipt of such information, notify U.S. Bank by telephone at 1-800-987- 6591 as to any lost or stolen Fleet Card, PINS, Driver IDs, or Vehicle IDs, Government Entity shall also immediately notify U.S. Bank by telephone at 1-800-987-6591to cancel a PINs, Driver Ids, or Vehicle IDs. After notification has been made to U.S. Bank to cancel such Flee! Card(s), use of such Fleet Card(s) is expressly prohibited. Government Entily is liable for the unauthorized use of the Fleet Card until U.S. Bank receives notification of the lost or stolen Fleet Card or to cancel the PIN, Driver ID, or Vehicle ID. Government Entity shall not be liable for any purchase, fees, finance charges or other charge incurred or arising by virtue of the use of a Fleet Card following receipt by U.S. Bank of notice of such loss, theft or request to cancel a PIN, Vehicle ID, or Driver ID. Government Entity agrees to assist U.S. Bank in determining the facls, circumstances and olher pertinent information related to any loss, theft or possible unauthorized use of lhe Fleet Card and to comply with such procedures as may be required by U.S. Bank in connection with U.S. Bank's investigation. U.S. Bank is not responsible for controlling lhe use of a Fleet Card, other than as specifically provided herein. 6. PRICING. Government Entity shall pay to U.S. Bank lhe fees as set forth on Addendum A, attached hereto and made a part hereof. U.S. Bank reserves the right to renegotiate pricing in subsequent years of lhe Fleet Card Agreement if Government Entity's estimated billing volume is substantially Inaccurate. 7. FINANCE CHARGES. A Finance Charge can be avoided if U.S. Bank receives payment of Government Entity's "New Balance" within twenty five (25) days of lhe statement closing date (the "Statement Date"). If Government Entity's New Balance Is not paid in full, a Finance Charge will be computed using the average daily balance ("ADB"). To arrive at the ADB, U.S. Bank will take lhe beginning balance on Government Entity's account each day, add debits and any new purchases (except in the states of IL, ME, MA, MN, MS, MT, and NM) from the date of posting (if the New Balance Page 21 of 37