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CITY COUNCIL WORK SESSION May 7, 2018 <br />DRAFT <br /> 5 <br />a. LaMotte Drive – The bids came in substantially over the estimate and she 174 <br />explained the reasons. Staff intends to work on the issues that are driving the cost and 175 <br />rebid the project; staff will communicate information to the residents. Mayor Reinert 176 <br />asked the impact to the residents and Ms. Hankee said basically it’s a delay in fixing a 177 <br />really terrible roadway. The council will be asked to reject the bids at the next council 178 <br />meeting and proceed with the rebid. Residents will be informed that one of the potential 179 <br />issues contractors are noting is how to maintain resident access during construction. 180 <br /> 181 <br />b. West Shadow Lake Dr. – Replacement of the culvert was discussed at an 182 <br />advertised public meeting. Staff presented data, there was discussion and then a 183 <br />presentation of staff’s proposal to replace the culvert. A mailing will be sent to follow up 184 <br />on that public meeting. Permit applications will be submitted as required. Council 185 <br />Member Maher received additional information on how the historic elevation is set. 186 <br />6. Municipal State Aid Street Fund/ 2018 Mill and Overlay Project - City 187 <br />Engineer Hankee recalled that the council previously authorized staff to seek an 188 <br />advancement of MSA funds from the state. The funds are mainly reserved for remaining 189 <br />debt service on the I-35W intersection improvement project. She reviewed how other 190 <br />MSA funds are planned to be used and what funds are left unencumbered. Staff has 191 <br />presented the option of moving unencumbered funds into this year’s mill and overlay 192 <br />program or to hold them for next year’s project. Mayor Reinert said, considering that 193 <br />costs seem to go up yearly, he sees no reason to hold the funds if they can be used this 194 <br />year; the council concurred. Ms. Hankee will add the matter to Monday’s council agenda 195 <br />because the contractors are ready to move. 196 <br />7. Lease Extension for New Creations Child Care & Learning Center - 197 <br />Administrator Karlson reviewed his written report. Based on interest of the center to 198 <br />extend the lease and based on a previous council discussion that was amenable to the 199 <br />concept, he has worked with an agent on revising the lease document appropriately. 200 <br /> 201 <br />The council concurred with extending the lease as proposed. 202 <br />8. Technology Upgrades – Administrator Karlson said his report is based on a 203 <br />recommendation of Council Member Stoesz. He has spoken with Metro INET on the 204 <br />matter of modifying the city’s electronic address and found that they have worked with 205 <br />some other cities on the same type of change. If the council directs, he will work on a 206 <br />change. Council Member Stoesz suggested the address be “linolakes.us” because 207 <br />“linolakes.gov” carries an annual fee. The mayor concurred with the “.us” option. 208 <br /> 209 <br />Council Member Maher remarked that there was an opinion expressed recently in the 210 <br />newspaper from a resident who doesn’t wish to see City funds utilized to upgrade the 211 <br />website if that’s not needed. She concurs; it’s difficult to justify spending taxpayer 212 <br />money on this expense. 213 <br /> 214 <br />The mayor asked if the council could receive a sample of the improvements, perhaps 215