08-27-2018 Council Meeting Packet

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CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: August 27, 2018 TOPIC: 2018 West Shadow Lake Drive Area Street Reconstruction i. Consideration of Resolution No. 18-105, Declaring Cost to be Assessed ii. Consider Resolution No. 18-106, Calling Hearing on Proposed Assessment VOTE REQUIRED: 3/5 Vote INTRODUCTION Staff is requesting City Council consideration to declare the cost to be assessed, and call the hearing on proposed assessments for the 2018 West Shadow Lake Drive Area Street Reconstruction Project. BACKGROUND The City Council approved the Feasibility Study for the 2018 West Shadow Lake Drive Area Improvement project on December 11, 2017. Council then held a public hearing for the installation of sanitary sewer and watermain on West Shadow Lake Drive on January 22, 2018. After the public hearing there was a 60 day petition period. There were no petitions submitted. On July 23, 2018 Council ordered the project, approved the plans and specifications and authorized the ad for bid. Bids were received for the West Shadow Lake Drive project on August 21, 2018. The sanitary sewer and water construction costs as bid came in at $1,368,403.00. The feasibility study estimated construction cost was $1,314,460.00, which is a 4% increase. The total sanitary sewer and water project cost with contingencies and overhead is $1,753,756.00. The proposed funding is as follows: $943,343.00 Sanitary Sewer and Water Assessments $810,413.00 Trunk Area and Unit Fund $1,753,756.00 Total The cost of looping the water system to Birch Street and the alternate sanitary sewer is $369,000 of the $810,413.00. The remaining $441,413.00 of the trunk cost is the amount of sanitary sewer and water cost exceeding the proposed assessment amounts. The Council will need to determine whether they want to contribute that amount from the trunk utility, or alternately not proceed