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CITY COUNCIL <br />REGULAR MEETING STAFF REPORT <br />AGENDA ITEM 4A <br />STAFF ORIGINATOR: John Swenson, Public Safety Director <br />MEETING DATE: August 26, 2024 <br />TOPIC: Approve Professional Services Agreement with Citygate <br />Associates for Public Safety Study <br />VOTE REQUIRED: Simple Majority <br />INTRODUCTION <br />Based on Council direction at the August 5th Council Work Session, staff is bringing forward the <br />Professional Services Agreement (PSA) with Citygate Associates to complete a public safety <br />study. <br />BACKGROUND <br />• April 1, 2024, Council Work Session, staff was directed to draft a Request for Proposals <br />(RFP). <br />• May 6, 2024, Council Work Session, staff presented two draft RFPs. One of the draft <br />RFPs was exclusive to fire services and the second draft RFP included all public safety <br />services. Council directed staff to move forward with the second draft RFP, which <br />included all public safety services. <br />• During the week of May 13 —17, 2024, the public safety RFP was posted on the Public <br />Safety Department website, League of Minnesota Cities Marketplace website, and <br />emailed to potential vendors that had previously completed this type of work in <br />Minnesota. <br />• June 3, 2024, Council Work Session, the Council created a selection committee <br />comprised of Council Members Cavegn and Ruhland, City Administrator Sarah Cotton, <br />and Public Safety Director John Swenson. This committee was tasked with reviewing <br />the proposals submitted in response to the RFP. <br />• June 17, 2024, was the deadline for vendors to submit their proposals for consideration. <br />The City received seven proposals. <br />• On June 18, 2024, all seven proposals were emailed to the selection committee for <br />review. These seven proposals were also emailed to all Council Members. <br />1 <br />