08-26-2024 City Council Agenda Packet (2)

Home Search

City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department SECTION 2-SCOPE OF WORK 2.1 PROPOSED WORK PLAN Citygate's detailed Work Plan to conduct the requested scope of work is presented in this section. We will review the proposed Work Plan and schedule with Department leadership prior to initiating any work, and subject to any mutually agreed upon changes, we will finalize the Work Plan and the accompanying project schedule. Our Work Plan for this Operational Study of the Public Safety Department is comprised of six tasks and addresses the project objectives and deliverables as determined by the City. ♦ Develop detailed Work Plan schedule for the project. ➢ We will develop a detailed work schedule and final project timeline. These tools will assist the consultants and City staff in monitoring study progress. ♦ Obtain and review City/Department documentation. ➢ We will develop and submit an information request for all documents relevant to this project, including the City's General Plan; growth forecasts; any appropriate prior studies; Department documentation, including (as available) dispatch data —containing a distribution of calls for service by hour of day, day of week, and month; the number and assignments of current personnel; and other operating costs; and a myriad of other information. ♦ Conduct on -site kick-off meeting with Department representatives to initiate study. ➢ A key to a successful consulting engagement is a mutual understanding of the project's scope and objectives. The senior members of our Team will conduct a videoconference or in -person kick-off meeting with the Public Safety Director or designee and executives to introduce Team members, discuss project schedule, and review scope of work and available data. Citygate will then prepare an agenda and meeting minutes. ♦ Conduct initial interviews with Department command staff. Section 2—Scope of Work Page 7 rM - C I T Y G A T E