09-23-24 City Council Agenda Packet

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The next step in the process is to complete the design and bidding of the project. Once the project is bid the Council will consider award of a contract. The Council may wish to consider holding the Assessment Hearing prior to contract award. The project schedule is as follows: Authorize Preparation of Plans and Specifications September 23, 2024 Order Improv't, Approve Plans and Specs, Authorize Ad for Bids December 9, 2024 City Opens Bids January 21, 2025 Assessment Hearing * Tentative Date January 27, 2025 City Council Awards Contract March 10, 2025 Construction Begins April -May, 2025 Final Completion November 30, 2025 The estimated project costs including contingencies and overhead are as follows: Colonial Woods Pine Haven Diane Street and Evergreen Trail Tota I $4,024,209.00 $3,336,193.00 $327,000.00 $7,687,402.00 Funding for the project will be from property tax levy, the City's Area & Unit Trunk Fund, Storm Water Utility fund, and special assessments. The project will be financed by the issuance of Street Reconstruction and Utility Revenue Bonds. Special assessments to the benefitting properties are for a portion of the sewer and water extension cost as presented in the Colonial Woods and Pine Haven Feasibility Studies. WSB LLC. Has submitted a proposal to complete the neighborhood communication and engagement, prepare the final design, construction plans and specifications, and provide bid documents for the 2025 Street Reconstruction and Sewer and Water Extension Project. Colonial Woods $215,000, Pine Haven $195,000, and Diane Street and Evergreen Trail $35,000 for a total amount of $445,000. RECOMMENDATION Staff is recommending approval of Resolution No. 24-102, Authorizing the Preparation of Plans and Specifications, 2025 Street Reconstruction and Sewer and Water Extension Project. ATTACHMENTS Resolution No. 24-102 2. WSB Engineering Proposal 3. Project Location Map