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SCHEDULE <br />Following a regular/weekly check -in meeting process, the schedule will be discussed <br />and updated every week. Our team has committed to the design schedule as outlined <br />in the RFP and further described in the attached scheduling chart for the project, <br />but the meetings will allow for shifting of intermediate dates or adjustments for any <br />unforeseen circumstances. These meetings keep all parties accountable for their tasks, <br />information production, and timeline for decisions which all work to keep the projects <br />moving forward and on schedule. <br />QUALITY CONTROL <br />Prior to the issuing of official milestone sets, our projects go through a QA/QC process <br />of review. First, our project architects utilize an internal checklist developed for a <br />typical highway and maintenance facility. For these projects, this will also include <br />a review for alignment with the City Design Standards. Then a BlueBeam session is <br />created for inter -discipline review by the project managers of each consultant. Lastly, <br />a 'fresh eyes' review by our in house QA/QC specialist is completed. The quality <br />control process continues through the entire construction process as we work with the <br />contractor, the City, and provide on -site observations of the progress of the site and <br />facility <br />DESIGN TEAM CHANGE MANAGEMENT <br />While we never expect to change our design team, unforeseen issues do occur. Within <br />Oertel Architects, our entire staff is deeply experienced with maintenance facilities, <br />thus we always have someone ready to step in if needed. Our proposed team already <br />includes redundancy with the principal in charge and project manager, and project <br />architect, all being fully immersed in the projects and able to cover for one another <br />through vacations or unforeseen circumstances. We have carefully reviewed our <br />workload and are confident the listed personnel will have the capacity to dedicate <br />themselves completely to your project. <br />WORKING WITHIN BUDGET CONSTRAINTS & COST CONTROL <br />As our firm's practice is rooted in municipal architecture, we are always cognizant of <br />how design decisions at every stage impact a project budget, both at the initial stage <br />and over the life of the project. Our extensive experience with public works, highway, <br />maintenance, and municipal infrastructure departments all over the state and metro <br />area have provided us with a unique insight into how projects can take advantage of <br />local resources and how project budgets can be utilized to provide the most impact <br />for the available project dollar. With our extensive history of similar project budgets to <br />draw from, we are most comfortable with our in-house estimating. Providing our own <br />estimating also allows for real-time budget updates as design decisions are refined. <br />This process gives us great confidence in our ability to keep your project within your <br />budget. <br />Our job as architects in the public realm of practice is to advise our clients in the best <br />way to spend public funds on their projects. This may be on aesthetics, on quality or <br />quantity of space or specific features, but it will be a collective decision among the <br />entire project team to maximize the positive impacts for your project. <br />ri <br />PROPOSAL FOR PROFESSIONAL SERVICES FOR THE LINO LAKES PUBLIC WORKS FACILITY <br />OERTEL ARCHITECTS- 21 <br />