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Mr. Grochala <br />01 /31 /2025 <br />Page 2 <br />2) Submit landscape and irrigation plans to Ramsey County and Anoka County <br />for review and approval. <br />B. Construction Drawings (90%, 100% Design): <br />1) Consultant will prepare final construction documents suitable for the City to <br />obtain competitive quotes from reputable contractors to construct the project <br />and provide construction documents in electronic pdf format to the Client. <br />Construction drawings will include the following: <br />a) Title Sheet <br />b) Landscape plan with specification notes <br />c) Irrigation performance specification notes <br />d) Planting details <br />2) Prepare 90% and 100% construction cost estimates. <br />C. Quality Assurance / Quality Control <br />1) Consultant will follow a comprehensive Quality Assurance/Quality Control <br />program, which requires deliverables to be reviewed by experienced staff in <br />all applicable disciplines. <br />QUOTING PROCESS <br />A. Consultant will prepare separate auote packaaes for landscapina and irriaation <br />installations. Consultant will prepare full quote documents and provide quoting <br />assistance associated with each quote package, including the following: <br />1) Outreach to selected contractors for quotes. <br />2) Receive questions from prospective bidders and provide responses. <br />3) Issue addenda as necessary. <br />4) Facilitate the collection of contractor quotes. <br />5) Prepare tabulation of contractor quotes. <br />6) Prepare letters of recommendation for contract award. <br />4. CONSTRUCTION ADMINISTRATION <br />A. On Site Meetings <br />1) Conduct a pre -construction meeting with the Client and selected landscape <br />and irrigation contractors. Consultant will prepare/distribute meeting minutes <br />to all attendees. <br />2) One (1) site progress meeting to review landscape items. <br />3) One (1) site progress meeting to review irrigation items. <br />4) One (1) substantial completion site meeting and punch list for the irrigation <br />items. <br />5) One (1) substantial completion site meeting and punch list for the landscape <br />items. <br />B. Construction Administration and Submittal Review <br />1) Answer contractor questions and provide design intent and clarification for <br />any issues that may arise during the project. <br />2) Review pay applications prepared by contractor and make recommendations <br />regarding payment. <br />3) In the event of changed conditions during the project, Consultant will prepare <br />and distribute any necessary change orders to expedite the work in the field. <br />4) Process all contractor close out documents and provide documentation to the <br />Client. <br />