11-25-13 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION November 4, 2013 DRAFT 91 A presentation was given on a screen, showing the systems elements and examples of 92 functions. 93 94 Administrator Karlson added his support to implementing a Cartegraph system for the 95 city. In addition to what's already been pointed out, he sees that the system will allow 96 better tracking of labor costs. 97 98 When the mayor asked if the program would work well in tracking police and fire 99 Department equipment, the WSB representative said the city of Maple Grove tried that 100 type of use with mixed results. Council Member Roeser led a discussion on routes used 101 by public works equipment and the possibility of saving money by GPSing equipment. 102 103 Director DeGardner said with the council's authorization he would proceed to bring the 104 system to the city. A budget amendment for costs would come sometime in the future. 105 He noted the on -site training that would be included in implementation. The mayor 106 recommended that the council should receive regular reports — to be able to follow the 107 efficiencies created along the way. 108 109 Council Member Stoesz asked about future data ownership. What happens if it moves 110 off the cloud? The WSB representative responded that you can pull data down from the 111 cloud site and it is quite system specific. Council Member Stoesz added that he wants to 112 see that the contract for this system includes a specific clause that requires the data to 113 remain in the United States. Further he would like to see the "Your Gov" element up 114 early in implementation. 115 116 The council concurred to move forward with the Cartegraph project. 117 118 4. 2014 — 2016 Water and Sewer Rates 119 5.2014 Water, Sewer and Program Recreation Budget Proposals - Finance Director 120 Rolek reviewed the proposed enterprise budget for the city's water and sewer funds, 121 including capital outlay. He indicated the status of each of the funds both with and 122 without a rate adjustment. He discussed when rates were last adjusted. 123 124 The council discussed the water and sewer infrastructure. The mayor noted that the main 125 topic of discussion for the council is really the budget and the need to adjust. The cost of 126 sewer is tied to the Metropolitan Council charges and that increases by about 3 percent 127 every year and so it is not under city control; the mayor asked how much of the proposed 128 increase covers the Metropolitan Council charges and Mr. Rolek explained that is about 129 $800,000 and the rest is related to increased costs for personnel, supplies, depreciation, 130 debt service and capital outlay. In discussing the water budget, costs are increasing 131 primarily because of capital outlay (at a rate of about $39,000 per year). Mr. Rolek 132 explained that it is a city goal to include capital replacements in rates but in the past few 133 years, that isn't the case. 134 3