11-25-13 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION November 4, 2013 DRAFT 46 47 3. Signage Requirements — Community Development Director Grochala recalled that 48 the council asked staff to review the city's sign regulations especially as they relate to 49 multiple temporary signs on a business property. Staff did bring some questions to the 50 Planning and Zoning Board with issues divided by temporary and permanent signs. He 51 reviewed the changes recommended by the Board. 52 53 The council will consider the changes when staff returns with a draft ordinance in 54 January. The mayor commented that sign regulations seem to be an ever changing topic 55 and one that will no doubt continue to arise. 56 57 9. Categraph — Operations Management System Proposal — Public Services Director 58 DeGardner reviewed his proposal to implement a new operations /work program called 59 Categraph. There have been issues with the city's current fleet management system and 60 he has worked to review and research a new system. The Categraph system could 61 actually be used beyond just fleet management, into areas such as street repair, water 62 system, wastewater system, parks, trails and facilities management. It would provide 63 asset management as well. The system would benefit citizens who could use their a 64 phone to report a public services issue, such as a pothole. 65 66 A representative of the WSB Engineering was present to talk about Cartegraph and gave a 67 full review of the product including discussing how their "full loop" system would allow 68 residents to photograph, report and hear back on an issue. It would also allow the city to 69 track its assets. 70 71 Council Member O'Donnell remarked that he wouldn't want to see the city inundated 72 with requests and not able to respond adequately. Mr. DeGardner responded that staff 73 will be on top of it. The mayor suggested that implementation in levels can assist with 74 that. When asked if the system is cloud based, the representative said yes. How long 75 has the system been around - over 15 years. 76 77 Mr. DeGardner reviewed the proposed cost of implementing the Cartegraph system. Staff 78 is proposing a gradual implementation (stages 1, 2 and 3 were reviewed). The costs 79 would be spread among several budgets, some in the general fund and some in enterprise 80 funds. The system is licensed -based and staff proposes a minimum of licenses initially 81 and expansion as the program moves forward. 82 83 Additional information was provided by the WSB representative: they support a number 84 of cities with Cartegraph and it allows them to track items like signs, permits, and 85 pavement management. It increases efficiencies and allows cities to track their assets 86 such as water and sewer lines. In one instance a city had a water main break and the 87 Cartegraph system allowed them to display quickly the maintenance history of that line. 88 It also assists cities in responding to mandated work. The system allows the breakdown 89 of costs to the point where a city can make better decisions with more information. 90 2