03/26/2012 Council Packet - Laserfiche WebLink

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P 1 7 CITY COUNCIL WORK SESSION March 5, 2012 DRAFT 134 the city's cable television channel upkeep. Mr. Karlson said he agrees that the city's site 135 needs upgrading and he has put together a staff group that will be looking at the site for 136 updating and possible improvements. While the best option, Mr. Karlson said, is to 137 completely redo the site, he can't recommend that right now. It is a priority of staff to 138 focus on the electronic records system right now. The city Website is an important 139 communication tool and should be a high priority and it will be in the future. A council 140 member suggested that staff also consider "growing" the site — including more interactive 141 forms and social media as many other cities do. The council member suggested not using 142 staff time as much for cable television upgrades but for the Web instead; it reaches more 143 people. 144 145 The staff group will look at enhancing the Website as well as reviewing its current status. 146 147 6. City Logo — Administrator Karlson presented the option that has been developed for a 148 four -color city logo. Staff is recommending going with the logo as presented and to use it 149 on vertical business cards in the future (existing cards will not be replaced). The 150 embroidery feature on clothing will be as close as possible to the logo presented. The 151 council recommends no glossy paper and one council member recommends keeping the 152 logo in mind as an emblem on future road signage. 153 154 7. Weekly Progress Report — Administrator Karlson reviewed and updated the council 155 on the three items in the report: Organized Recycling & Yard Waste Collection; 156 Conversion to Paperless Council Packet; and Labor Negotiations. 157 158 Regarding paperless packets, Mr. Karlson noted that staff is working with the Roseville 159 IT network. That network staff is formulating a recommendation for a program that will 160 work for all the cities they serve. They may be recommending an android system for 161 staff and IPads for councils. A council member noted that staff has previously mentioned 162 the possible use of Drop Box as a free program to assist with providing electronic packets 163 to council members. However in reviewing that program, he sees that there may be a 164 problem in that the council could share information without having it open to the public. 165 Staff will pass that on to the network administrators. Staff will be forwarding a 166 recommendation to the council soon. The mayor noted that there are cities using 167 paperless packets successfully and he suggests looking at what hardware and software 168 they are using. 169 170 On the matter of labor negotiations, Mr. Karlson reviewed the status of labor contracts. 171 He sees arbitration coming on the LELS contract and so staff will continue working but it 172 may come down to an outside decision. 173 174 8. Residential Zoning Districts Ordinance — City Planner Bengtson explained that the 175 staff letter explains the changes that are suggested in this ordinance as well as the action 176 of the Planning and Zoning Board. The nine major changes were reviewed. 177 4 •