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WS — Item 4 WORK SESSION STAFF REPORT Work Session Item No. 4 Date: May 7, 2012 To: City Council From: Jeff Karlson, City Administrator Re: Revised Personnel Policy Background Attached is a draft of the revised City of Lino Lakes Personnel Policy. I would like to discuss five policies in particular. 1. Page 12, Section 5.1 Health Care Benefits. The current policy reads: "Regular full -time or part-time employees who can provide proof of insurance through an immediate family member, or who are eligible for Medicare, may waive insurance coverage and be eligible to receive a monthly cash payment equivalent to the higher single rate of current health insurance offering, less deduction of social security and Medicare." The revised policy states that employees may waive coverage and receive "a monthly cash payment, which is established by the City Council annually." 2. Page 25, Section 6.19 Personal Time Off (PTO) Leave. This proposal combines vacation and sick leave into single pool of paid time off benefits. There are several advantages to PTO policy, including: (1) employees can use their bank of hours for whatever they like; (2) employees value the flexibility that PTO provides; (3) PTO gives the employer more control over unscheduled absences; (4) employees are less likely to call in unexpectedly. The PTO plan would be optional for current employees, but the Council may want to consider whether the PTO plan should be effective for all new hires. 3. Page 29, Section 7.1 Tuition Reimbursement. There is currently no annual cap for tuition reimbursement. Does the Council wish to consider establishing a cap? 4. Page 31, Section 7.3 Cell Phones. This policy would provide a taxable monthly stipend of $30 for employees who use their personal smart phone for City business. This policy applies primarily to department directors. 5. Page 48, Section 8.11 Computer Use Policy. Currently an administrative policy, this policy was added to the personnel policy with substantial revisions. If you have any questions or comments about any other section of the personnel policy, we can discuss those as well on Monday night. I am requesting that the City Council consider adopting the revised personnel policy at the May 14, 2012 meeting.