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Cost Analysis - Paper packets vs Electronic <br />5/1/2012 <br />PAPER COUNCIL PACKET COSTS <br />Copving & Assembly Cost <br />Labor - City Clerk - 1.5 hrs $ 67.43 <br />Copy Costs - Avg 82 pages /packet (2011) <br />Paper $0.54 <br />Copier $0.96 <br />Cost per packet $1.50 <br />x 14 packets x 14 $ 21.00 <br />Total Cost per meeting packet $ 88.43 <br />3 packets per month x 3 <br />Monthtly cost to print packets $ 265.28 <br />Delivery Cost <br />Labor - CSO - 1.0 hr $ 22.56 <br />Vehicle - 29 miles @ $0.55 per mile $ 15.95 <br />Total Cost per meeting packet $ 38.51 <br />2 packets per month x 2 <br />Monthtly cost to deliver packets $ 77.02 <br />Total Monthly Cost of Council Packets $ 342.30 <br />Additional Cost Considerations <br />Delivery Cost of Weekly Updates <br />Labor - CSO - 1.0 hr $ 22.56 <br />Vehicle - 29 miles @ $0.55 per mile $ 15.95 <br />Total Cost per Delivery $ 38.51 <br />Avg 3 per month x 3 <br />Monthtly cost to deliver Updates $ 115.53 <br />Total Monthly Costs of All Delivered Items $ 457.83 <br />ALTERNATIVE NO. 1 <br />Cost of Issuing iPads/Tablets & apps <br />Cost per Tablet incl S/T $ 533.93 <br />Estim Cost of Apps $ 20.00 <br />Total $ 553.93 <br />x 11 tablets (Council /Staff) <br />Total Cost of Tablets <br />Avg life 48 months <br />x 11 <br />$ 6,093.23 <br />/ 48 <br />Monthly cost to provide' <br />Savings /month (iPads vs Paper) <br />Cost - Paper Packets <br />Less: Cost - iPads <br />Savings - Council Packets <br />Cost - All Delivered Items <br />Less: Cost - iPads <br />Savings - All Delivered items <br />$ 342.30 <br />$ 126.94 <br />$ 215.35 <br />$ 457.83 <br />$ 126.94 <br />$ 330.88 <br />ALTERNATIVE NO. 2 <br />Cost of Providing a Stipend (Estimated $10 -15 per month) <br />Maximum monthly Stipend <br />x 11 (Council /Staff) <br />Total Monthly Ord Cost <br />$ 15.00 <br />x 11 <br />Savings /month (iPads vs Paper) <br />Cost - Paper Packets <br />Less: Cost - iPads <br />Savings - Council Packets <br />Cost - All Delivered Items <br />Less: Cost - iPads <br />Savings - All Delivered items <br />$ 342.30 <br />$ 165.00 <br />$ 177.30 <br />$ 457.83 <br />$ 165.00 <br />$ 292.83 <br />* *Actual monthly stipend needed <br />to defray iPad costs @ 48 mos <br />11.54 <br />