05/29/2012 Council Packet - Laserfiche WebLink

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P 1 6 CITY COUNCIL WORK SESSION May 7, 2012 DRAFT 43 The council will continue to review the program. 44 2. Target/Lino Lakes Marketplace Stormwater Improvements — Community 45 Development Director Grochala noted recent discussions about possible improvements to 46 the stormwater infiltration basins located on the Lino Lakes Marketplace site. 47 Improvements being discussed would serve to improve the system from both a water 48 quality and a water quantity standpoint. The project would involve a partnership 49 arrangement between the Anoka Conservation District, Rice Creek Watershed District, 50 Target Corporation and the city and grant funds are being sought. The only cost to the 51 city would be staff time. The details of the proposed project are still evolving but staff 52 wanted to present the idea to the council before moving forward. The council concurred 53 that staff should continue in the current process. 54 3. Electronic Packet Cost Analysis — Finance Director Rolek explained that staff 55 has been exploring the possibility of converting from paper for council meeting packets to 56 providing information in an electronic form. The council requested that staff provide a 57 cost benefit analysis on such a conversion. Mr. Rolek reviewed the cost comparison 58 information that was included in his staff report that indicates the city could realize 59 savings by use of electronic packets. The mayor noted that he is interested in what types 60 of applications would be appropriate to use with this type of project; is there an 61 application that would apply directly to this type of use? 62 The council discussed the type of device they would use for electronic packets. Staff 63 will continue to look at applications that will be useful for city business and facilitate the 64 council process. 65 The council concurred that staff be directed to purchase two or three ]Pads to get the 66 process started. The mayor is particularly interested in applications and would like to 67 hear more. Administrator Karlson suggested that staff will check out firsthand what other 68 cities are using for applications for council packets and will return with a product 69 demonstration. 70 4. Revised Personnel Policy — Administrator Karlson noted that this policy has 71 needed updating for some time and he has made the effort to go through the entire policy 72 and make revisions and additions as necessary. He pointed out five areas of change in 73 particular: Health Care Benefits, Personal Time Off (combining vacation and sick time); 74 Tuition Reimbursement; Cell Phones and Computer Use Policy. He reviewed those 75 proposed areas of change and added that the section relating to the city's Drug and 76 Alcohol Policy has also received a major review and changes. 77 The council discussed the proposal to offer Personal Time Off (PTO) and heard that 78 many other cities are utilizing the policy. At this time it would be an optional choice (it 79 would have to be bargained with the unions) but mandating it for new employees would 80 be a good way to get it going. A council member suggested the concept of allowing 2 • • •