06/25/2012 Council Packet - Laserfiche WebLink

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• • 5. Nothing in this policy will be construed to limit or extend the maximum allowable absence under the Family Medical Leave Act (FMLA). C. Leave Donor Conditions 1. Employees may donate a minimum of eight hours or a maximum of 40 hours paid leave provided they maintain a minimum balance of 80 hours of sick leave and 40 hours of vacation leave. 2. Employees who donate leave shall adhere to the confidentiality requirement set forth within the Leave Donation Form. Donations will remain anonymous to the recipient and other employees. 3. No provisions of this policy or its administration shall be subject to a grievance under a collective bargaining agreement. D. Administrative Procedures 1. Eligible employees wishing to participate in this program should contact Administration and request a "Donated Leave Request Form." If the employee is physically unable to apply, a member of the applicant's family may apply on his or her behalf. 2. Appropriate documentation concerning the nature, severity, and anticipated duration of the medical condition is required with the Donated Leave Request Form. 3. If the employee is found to be eligible for donated leave, Administration will notify employees only giving the person's name and estimated number of days needed. The notification shall not include confidential medical information. 4. Employees wishing to donate accrued leave shall submit a Leave Donation Authorization Form to Administration. 5. Each hour of donor leave will be credited as an hour of leave for the recipient, regardless of any differences in pay levels. 6. Finance will subtract surrendered leave from the donor's accrued balance and credit the donated hours to the recipient's sick leave balance. 7. Donated leave hours will be processed in the order of the date on the Leave Donation Program Authorization Form in eight hour increments, starting with the recipient's department. Unused donated leave in will be returned to the donor. If there are multiple donors, the excess leave will be returned on a prorated basis according to the amounts donated. 8. Recipients will continue to accrue sick leave and vacation during the period of donated leave. The recipient's accrued paid leave during the absence shall be utilized prior to the donated leave. E. Program Exceptions Exceptions to these requirements may be approved by the City Administrator in rare circumstances. The City Administrator shall have the right to deny or limit the donation of leave or use of donated leave if it is determined to be in the best interests of the City of Lino Lakes. 18 P54