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• <br />• <br />• <br />Memorandum <br />To: Charter Commission Chair Michael Trehus <br />From: Al Rolek, Director of Finance <br />Date: November 19, 2004 <br />Re: Charter Commission Budget Questions <br />Cc: Mayor John Bergeson, Council Members Donna Carlson, Caroline <br />Dahl, Jeff Reinert, Dan Stoltz, City Administrator Gordon Heitke <br />In replying to your e -mail request I will respond to each of your <br />questions in the order you have listed them. However, before doing so, <br />I want to address the overall question of budget. The City Council <br />provides, within its annual budget, a budget for Charter Commission. <br />It is my understanding that this budget is intended for direct Charter <br />Commission expenses and /or for administrative expenses incurred <br />relative to charter questions or items. Although the City Council is <br />not obligated to directly budget for such expenditures, Minnesota <br />Statutes (attached) require that the city provide up to $1,500 for <br />reasonable and necessary expenses as outlined in the statute; however, <br />the City Council may authorize additional expenses as it deems <br />necessary. With that background I will move on to your questions. <br />1) In 2004, a $1,532.00 cost is shown in a budget spreadsheet that was <br />distributed as being incurred by the charter commission for municipal <br />attorney. To the best of my knowledge, no member of the Charter <br />Commission had anything to do with this cost. Commissioners want to <br />know: <br />a) What attorney was paid (or will be paid) this amount? <br />The expenses were paid to Kennedy and Graven for questions <br />related to the charter and for charter review. <br />b) Who is the actual person from the city who incurred this cost? <br />For what reason? <br />