04/06/2005 Council Packet - Laserfiche WebLink

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• • • These actions were initiated by staff to perform a legal review of the charter relative to public improvements. Also included was attendance of the attorney at a Charter Commission meeting. c) Since this does not appear to be a result of any action by the Charter Commission or its members, why is this being deducted from the Charter Commission's budget? As stated above, these were expenses related to the charter and were applied to the Charter Commission area of the budget. The expenses, while initiated by staff, were approved as to their amount and their cost center by the City Council at the time of payment. d) Since this event put us over the budget for 2004, does this event have any affect on the actual money available and or budgeted to the Charter Commission that it actually needs to operate? No. Should the Charter Commission have need for any of the services authorized under statute, the cost of such services, up to $1,500, will be paid by the city. Should these costs exceed $1,500, the City Council will need to authorize the additional expenditure prior to its occurrence. e) Could this type of event occur in the future? Yes, it could potentially reoccur in the future. f) What effect would a similar event have on any future Charter Commission budget(s)? There may be an effect on future budgets depending on the City Council's willingness to fund these expenditures. Because the City Council sets the budget, expenditures in this area and all budget areas are reviewed and /or revised at their discretion. 2) The aforementioned budget spreadsheet shows $450 for "Newsletter." Please explain what these dollars are intended for and how the Charter Commission might use them. The budget is intended to fund charter articles or initiatives published in the city newsletter. If there were any charter initiatives, the cost of publication for this area of the newsletter would be charged in this line item. 3) Is it true that the actual budget for the Charter Commission for 2005 has been revised upward of the $1,150 shown in the spreadsheet? Could you please forward the current 2005 Charter Commission budget to me? Yes, the City Council added $700 to the budget to cover the cost of minute taking. The total proposed budget for 2005 is $1,850. A copy of the Charter Commission budget is attached for your review.