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• • • AGENDA ITEM 3A STAFF ORIGINATOR: Jeff Karlson, City Administrator MEETING DATE: July 11, 2011 TOPIC: Position Reclassification VOTE REQUIRED: 3/5 INTRODUCTION On June 6, I reported to the City Council that the organizational assessment was completed and that I would be coming to you with recommendations for restructuring City personnel. I proposed moving forward with the organizational changes in three phases. As part of the first phase, I am requesting that you approve the reclassification of two Secretary B positions. DISCUSSION The organizational assessment included a review of job descriptions with each employee and his or her supervisor. Administration Director Dan Tesch contacted Springsted, Inc. to perform a job analysis for several positions. Based on the review conducted by Springsted, staff is proposing that the following position be reclassified, which is included in the AFSCME collective bargaining agreement. • Secretary B to Office Technician I. One full -time and one part-time employee are currently classified as a Secretary B. There would be no change in compensation. The objective is to cross -train the office technicians (front counter staff) so they can perform all the essential functions needed to support the Parks & Recreation, Community Development, and Administration departments. This is essential as we are planning to consolidate the front counter staff at the Community Development service counter and to close the service counter on the north end of city hall. The counter on the south end (Parks & Recreation) would only remain open during the prime sports registration periods. On July 5, Dan Tesch and I met with each employee affected by the job reclassification. The AFSCME business agent and union stewards also attended the meeting. REQUESTED COUNCIL ACTION Approve reclassification of Secretary B position to Office Technician I. P32