09/26/2011 Council Packet - Laserfiche WebLink

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primary responsibilities of the Senior Planner can be assumed by the Community Development Director and the Associate Planner. • Director of Administration. This position serves on the City's management team and assists the City Administrator in several areas. Some of the essential job functions include the following: managing personnel files; updating personnel policies; administering job recruitment and selection process; updating position descriptions; administering workers' compensation claims; administering the City's drug testing program; coordinating appointments to advisory board positions, and assisting with labor negotiations. Recently, there has been a modicum of activity in the area of human resources. Because the City is facing tough budget times and being forced to make difficult employment decisions, it is harder to justify an assistant -level position when there are not enough regular duties to perform on a day -to -day basis. With the elimination of the position, the City Administrator would assume nearly all of the human resources functions performed by the Director of Administration. The other duties assigned to this position would be delegated to other employees. The elimination of these two positions will be considered at the September 26, 2011 Council meeting. If deeper cuts were needed in the 2012 budget, it would necessitate having to eliminate a support staff position, which would adversely impact the City's ability to implement a document management software program when the City purchases a document management system from Laserfiche in 2012. In anticipation of staff reductions this year, the City Council adopted a resolution on July 25, 2011, which authorized a voluntary Early Retirement Incentive Program for a limited time period in order to avoid position eliminations. An early retirement program was previously offered in 2009. The Council established the same eligibility requirements and incentives for this program. These incentives are in addition to the regular benefits granted to a retiring employee in accordance with City policy or union contract. No employees took this option. On September 12, 2011, the City Council accepted a recommendation to adopt a resolution authorizing a severance package of 12 weeks' pay to provide financial assistance to employees whose positions are being abolished. 6