08/12/2002 Council Packet - Laserfiche WebLink

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AGENDA ITEM NO. 6A STAFF ORIGINATOR: Rick DeGardner, Public Services Director • COUNCIL MEETING DATE: August 12, 2002 TOPIC: Consideration of Receiving Bids and Awarding Birch Park Trail Project VOTE REQUIRED: Simple Majority BACKGROUND: This trail project is located at the end of Trapper's Crossing Court in the Trapper's Crossing development and will provide direct access to Birch Park. The project includes the installation of approximately 315 feet of timber boardwalk, and a timber staircase including planters and concrete pavers. Park maintenance staff will be taking care of all landscaping and plantings. Project manuals were sent to eight contractors. Sealed bids were opened on July 2, 2002. Two bids were received with Global Specialty Contractors, Inc. being the lowest responsible bidder at a base bid of $106,632. The low bid was higher than anticipated. Mr. Richard Gray, Landscape Architect of TKDA, and I have reviewed this issue and have looked at several options including whether to modify the bid proposal, re -bid the project, or to accept the low bid. We • considered modifying several line items such as omitting the Toad testing of piers and omitting the grouting of pier shafts. Several substitutes such as using poured concrete rather than pavers on the stairs and open areas were considered. However, the identified cost savings are marginal and will detract from the aesthetics of the project and it's longevity. After considering several options, I am recommending that we proceed with the project and award the bid to Global Specialty Contractors, Inc. with a base bid amount of $106,632. • The funding for this project is the Dedicated Parks Fund. This project was approved by the City Council as a component of the Park Board's 1996, 2001, and 2002 Goals totaling $75,000. Proceeding with the project will require designating an additional $60,000 of undesignated park dedication funds for the Birch Park trail project. At the August 5, 2002 Park Board meeting, The Park Board recommended designating the necessary park dedication funds and proceeding with this project. The scheduled final completion date for the project is October 31, 2002. OPTIONS 1. Receive bids and award Birch Park Trail Project to Global Specialty Contractors, Inc. with a base bid in the amount of $106,632. 2. Do not accept bids and do not award contract. RECOMMENDATION: Option 1 8/7/02 RD/Trails /Birch Park trail council award