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AGENDA ITEM 6A STAFF ORIGINATOR: Rick DeGardner, Public Services Director COUNCIL MEETING DATE: October 9, 2000 TOPIC: Resolution No. 00 -97, Receive Bids and Award Contract, Flusher Truck and Flusher Equipment VOTE REQUIRED: Simple Majority BACKGROUND: Sealed bids were received and publicly opened at 10:05 a.m. on September 28, 2000. Three bids were received and results of the bid opening are presented below. City Council action is required to award a construction contract to the lowest responsible bidder. Contractor Amount of Bid Stepp Manufacturing Co, Inc. $96,936.30 Ruffridge- Johnson Equipment Company, Inc. $108,521.37 Crysteel Truck Equipment $113,050.80 The lowest bid is $11,585.07 below the next lowest bid. Upon reviewing the bid documents, staff discovered that Stepp Manufacturing bid on a SC7000 Model Set - Back Axle Truck. The bid specifications clearly specified an SC8000 Model Set -Back Axle Truck. The SC7000 Model is a lighter framed truck and has lighter rear axles. To ensure that this new piece of equipment lasts 20+ years, staff recommends that a SC8000 Model be used as specified. Also, Stepp Manufacturing did not provide a list of municipal users of their product as requested. The bid as submitted is incomplete. Ruffridge- Johnson Equipment Company, Inc. bid documents satisfy all requirements set forth in the bid specifications. In addition to the normal warranties, Ruffridge- Johnson will also provide a year warranty on the flusher components. Municipalities that have Ruffridge- Johnson Flusher Trucks include Plymouth, Duluth, Eagan, North St. Paul, St. Louis Park, and Shoreview. Brochures including pictures, warranty information, and specifications, were also submitted. Replacement parts will be readily available. For the above reasons, staff recommends rejecting the bid received from Stepp Manufacturing and awarding the contract to Ruffridge- Johnson. The funding for the Flusher Truck will be from the proceeds of the 2001 Certificates of Indebtedness. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 00 -97, accepting bids and awarding contract to Ruffridge- Johnson Equipment Company, Inc in the amount of $108,521.37. 3. Not adopt Resolution No. 00 -97. RECOMMENDATION: Option No. 2 - Staff recommends adoption of Resolution Number 00 -97.