02-24-14 Council Packet - Laserfiche WebLink

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City of Lino Lakes, Minnesota . Proposal to Conduct a Fire Department Analysis 7 • Evaluate the one -facility capital model with a preliminary location on Birch Street • Facilitated discussions with C ity o fficials on the Phase I findings Phase II Concept Only After the completion of Phase I and delivery of the initial findings, if approved to move forward, the Springsted team will begin Phase II . The details for Phase II require further elaboration and input and will be finalized upon completion of Pha se I, but in general include: Task I. Explore Options and Ideas for the Future Starting from the findings and feedback in Phase I , we will explore future ideas and options for the community fire service. Task II. Develop Business Models We will develop the identifi ed business model and also undertake detail costing of the model including capital, staffing and personnel, operational and facility needs. We will prioritize critical issues and identify specific needs and suggestions for addressing them. Task III. Develop P hased Plan We will develop a thorough and easily understandable phasing plan that addresses all aspects within the analysis (and any other issues that may have come up from our work). In partnership with the City , we will offer a prioritization process to assess the options using criterion to determine which issues should be addressed first and which can be handled at a later date. Task IV. Develop Report Based upon the field work, data analysis, F indings and discussions with the City, we will prepare our report . The report will include all components as previously discussed. We will provide the City with an initial draft and offer the opportunity to review and comment before finalizing. We will prepare and submit as many copies as required and will be availab le for presentations as needed. Phase II Deliverables At the completion of Phase II, Springsted will have delivered the following: a report including recommendations on the topics, c opies as needed and a presentation(s) as requested. III. Fee and E xp enses The fee for the Phase I analysis of Fire Service is between $15,000 and $20,000. The range is provided to reflect the fee based on the identified scope; prior to beginning we will finalize the actual fee. The fee will -not -exceed $20,000. T his f ee is all inclusive and not based on any hourly rate. The costs for project deliverables and reimbursable expenses will -not -exceed $2,000. The majority of the reimbursable expenses will be for travel related expenses. This includes two trips to the City for the s ub -consultant Mr. Pat Simpson. There will also be minor expenses for teleconference costs, mailings and preparation of documents , but these are anticipated to be minimal. There will be no expenses or extra costs for meetings , nor will there be additional costs for changes to the work plan unless they are clearly out of the scope and agreed upon by the City i n advance of the work. The total not -to -exceed range of expenses for the City is: $17,000 to $22 ,000.