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City of Lino Lakes, Minnesota . Proposal to Conduct a Fire Department Analysis 6 The project manager meets and interacts with representatives of the City on a regular basis to discuss the project schedule and status of work and related issues. The overall approach Sprin gsted will use for this analysis has proven to be successful in working on similar projects and comparable studies. It is comprehensive, yet keeps within budget by its efficiency. The details of the approach are tailored to the particular issues and ques tion s being asked by the City. This approach achieves the best possible efficiency and ensures that our work is relevant, practical and cost -effective. Phase I We are available to begin the project immediately upon approval by the City. The followin g four tasks represent Phase I of the analysis process . Task I. Dev elop Project Action Plan We will schedule a meeting immediately to introduce the team, discuss the tasks, timetables, mutual expectations, resource needs and any outstanding issues that need to be resolved for a successful analysis . We will also review our travel plans for the initial site visit and plan a tight schedule of meetings in order to efficiently use everyone’s time. The action plan will include a list of officials that we should meet with during the initial or subsequent visits. Task II. Review Backgroun d Information Many of our recommendations are based on quantitative and qualitative data. CAD, mapping and other data should be provided in electronic format. At the beginning of the analy sis , we will identify the information that is needed to support the work. We will work with you on how to collect this information in the most efficient and effective manner. Task III. Meet with City Officials and Stakeholders We will schedule our first site v isit to begin the analysis, research and to also triage any outstanding issues. During the site visit, our project team will conduct a series of meetings with all key officials and stakeholders to develop a thorough understanding of existing conditions an d to learn what these individuals believe are the issues and long term concerns . We will meet with the Mayor and City Council, and key fire department personnel as well as , those departments that impact fire service including public works, community devel opment, finance and administration. Task IV. Data Analysis Springsted will conduct a thorough review and analysis of data (historical, present, future projections) to understand their impact and influence on the fire service. Phase I Deliverable At the conclusion of Phase I , the Springsted team will schedule a meeting to present our overview and summary of findings . The purpose of this meeting will be to present the general data and findings and to receive important and critical feedback on the cont ent before proceeding to Phase II. Specific Phase I deliverables include: • An overview of the baseline fire service model using city identified and national standards • Issues and opportunities if the City wishes to pursue a joint fire -police department • L ist of options including pros and cons of identified fire service business models