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• <br />• <br />Community Festival Memo <br />Ann Blair <br />April 7, 2004 <br />Page 2 <br />Staff would recommend that the process for this year be structured as follows: <br />I. Applicant requests permit applications <br />A. Parade, Race and Festival <br />B. Receipt of any fees necessary <br />II. Staff receives completed applications <br />A. Review for completeness <br />B. Distribute to affected departments for preliminary review <br />III. Staff prepares reports / conditions of approval <br />A. Compiles comments from affected departments <br />B. Preliminary approval from affected departments <br />IV. Council considers and acts on applications <br />V. If approved, Staff meets with applicant prior to events to review checklist of <br />conditions / receive any necessary County approvals <br />A. Within two months before event <br />B. Additional meetings if needed, report back to Council <br />VI. Within 48 hours before event, head of affected City departments (i.e, Public <br />Safety, Fire, Public Works) sign off on completed checklist of conditions <br />A. Applicant is responsible for completeness <br />B. City retains authority to require cancellation for noncompliance <br />VII. Event takes place <br />A. Ongoing communication with Staff as necessary <br />B. Last - minute problem resolution <br />VIII. Following event, Staff meets with applicants to review event and discuss <br />possible problems, solutions, suggestions, changes <br />A. Mechanism for addressing complaints <br />B. Possible changes to checklist of conditions for future events <br />