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• <br />• <br />C 1 T Y'E�r "JO F <br />IN KE <br />WS -2 <br />WORK SESSION MEMORANDUM <br />To: City Council <br />From: Al Rolek & Michael Grochala <br />Date: September 8, 2004 <br />Re: Work Session Item 2, 2005 Proposed Budget <br />cc: <br />At the August 26, 2004 City Council budget work session the council requested <br />clarification and additional information relative to a few items. The following is in <br />response to these requests. <br />Charter Commission The proposed budget presented to Council did not include <br />resources for Timesavers for taking minutes at commission meetings. Staff has added <br />$700 to the budget for this purpose. A question was also raised as to the control over the <br />commission budget. State statutes require the city to provide up to $1,500 for the <br />commission to perform its functions; however, it provides that the Council, at its <br />discretion, may provide a greater amount. The statute is silent as to a formal `budget' for <br />the commission and does not require commission control over such a budget, but only <br />requires that the funds be provided for the functions as directed by the commission. It <br />may be interpreted that charter related expenses initiated outside of the commission may <br />be allocated to a charter commission budget as long as the charter commission is <br />provided its statutory amount. <br />Street maintenance /improvements While the Pavement Management Plan being <br />prepared by TKDA has not been completed, staff has identified some general parameters <br />for consideration by the council for street maintenance and improvement purposes. <br />Based on the Pavement Rating Index streets generally fall into three categories; <br />1. Need Sealcoating <br />2. Need Overlay <br />3. Need Reconstruction <br />