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• Rates include overtime premiums, computer costs, cell phones, and routine copying and <br />postage. <br />• Services will be invoiced at our proposed billing rates plus the actual cost of reimbursable <br />expenses on a monthly basis. Reimbursable expenses include plan and report reproductions, <br />survey equipment and mileage at the current IRS rate. <br />• Project related work including conducting feasibility studies, preparing plans and specifications, <br />and observing and administering construction will be invoiced at standard billing rates. <br />• Project budgets will be reviewed and approved by City staff and Council and fees incurred above <br />these budget limits will not be invoiced unless otherwise approved by the City. <br />If the City is interested in negotiating a fixed retainer fee for these services instead of using an <br />hourly basis, we will do so. The specific services covered by the retainer would be reviewed and <br />negotiated in detail by both parties, and then reviewed and renegotiated annually. <br />Invoices <br />Invoices will show the detail you need and can be customized per your request. We can provide a <br />full range of detail such as funding limits, fees to date, and other information to meet your <br />specific requirements. Attached is a sample invoice from a past project. <br />basis for compensation 1 page 2 <br />