08/06/2007 Council Packet - Laserfiche WebLink

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Classification and Compensation 1 1. Classification and Compensation A. Project Initiation B. Data Collection The proposed project approach and study methodology are outlined below. The scope of services, tasks and staffing necessary to successfully complete this project are discussed in subsequent sections of this proposal. The project approach was developed to include employee involvement and communication as requested by the City of Lino Lakes. Springsted is willing to adjust any aspect of this study to respond to the City' needs. The Springsted Project Director will meet with the City's Director of Administration who has been identified as the designated project manager for this project, and other appropriate personnel to establish working relationships and to finalize a comprehensive work plan and timetable. At this meeting we will request that the City project manager provide us with the background materials necessary to conduct this study, including current classification and compensation documents, a copy of each labor agreement currently in effect and other relevant data. This information will be evaluated to determine the status of existing human resource management programs and to identify apparent issues and opportunities. The purpose of the meeting is to: 1. Introduce the Project Director and the consulting team 2. Discuss the background and experience of Springsted and the consulting team 3. Discuss, in detail, the methodology to be used in conducting the study, the role of the consulting team and the employees, and the amount and type of employee participation 4. Ascertain the major issues the City wants the study to address 5. Review the project schedule and determine significant milestones 6. Determine the frequency and content of status reports 7. Discuss methods of communicating the status of the study to employees In order to assess the existing Classification Plan, Springsted will meet individually with department heads to become familiar with department structure, hiring and retention issues, any concerns with the current classification plan, and any other issues that may need to be addressed during the course of the study. To develop the City's Compensation Philosophy, Springsted will meet individually with City Council members to collect information regarding compensation for the City's union and non -union staff, processes and practices of developing compensation strategies, desired standing relative to the City's established market, and performance based components to the compensation program. Employees play a major role in providing the data needed for this study. Therefore, it is imperative that employees receive information about the study, why it is being conducted, opportunities for employee involvement throughout the process, and expected outcomes. City of Lino Lakes, Minnesota. Proposal to Conduct a Classification and Compensation Study