09/05/2007 Council Packet - Laserfiche WebLink

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CIT IN Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 ACCESS CONTROL SYSTEM POLICIES AND PROCEDURES FOR CITY HALL The purpose of this document is to effectively manage and maintain the Access Control System and to provide a secure environment for city staff while protecting capital equipment and important documents. Eligibility of Access Cards - All full time city staff (including off -site employees such as Public Works, Utilities, and Parks) are eligible to possess an access card. Eligibility of part time staff (ie. custodial help, seasonal public works, etc) will be made at the discretion of the Public Services Director. Police Department staff will have their existing access cards programmed to access City Hall. The Centennial Fire Department Chief and Fire inspector will also be issued an access card. Council members will be issued access cards for the exterior doors and library. Advisory board members, committee members, and members of similar groups are not eligible to possess an access card. Distribution of Access Cards - The Public Services Office Manager will be responsible for the distribution and retrieval of all access cards. All access card holders will be required to sign an agreement confirming that he /she will abide by all policies set forth in this document. Times of Operation - The exterior doors to city hall (by council chambers and concourse door by the community room) will be open (access card not required) from 7:30am - 5:OOpm. If a meeting is scheduled after 5:OOpm on a work day in the council chambers, council work room, or library (meeting room #2), the exterior doors will remain open until all meetings have concluded. The custodian will be responsible to secure the exterior doors. Any meetings that last beyond 10:30pm will require communication with the custodian to ensure that city hall is secure after the meeting. The interior doors leading to the employee work area will be secured (requiring access card) at all times. Use of Access Cards /Buttons - During normal business hours, non - access card holders (ie. consultants, service technicians, etc.) may be granted access to the employee work area by accompanying an authorized access card holder or by a city employee permitting access via a door release button located at each reception area (Administration, Community Development, Parks and Recreation). In addition to the 1