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• WS - 10 <br />• <br />WORK SESSION STAFF REPORT <br />Work Session Item No. 10 <br />Date: Council Work Session, 2006 <br />To: City Council <br />From: Gordon Heitke <br />Re: Charter Commission Records Storage <br />Background <br />In order to maintain the current security policy related to the City Hall offices, staff <br />relocated the files of the Charter Commission into a new locking file cabinet which is <br />secured to the wall within the Community Room storage closet. <br />The Charter Commission has objected to this resolution to the security issue. They wish <br />to continue to have their records in the file cabinet that was purchased in 2000 out of their <br />budget. The design and size of the cabinet will limit the ability for tables and chairs to be <br />stored in the Community Room closet. Staff's response to the request to have their files <br />placed back into their original cabinet was to secure it to the wall in the corner of the <br />Community Room. <br />Since this decision was made, the Charter Commission has indicated that this is <br />unacceptable as they do not feel it is secure. (The cabinet is locked and the Community <br />Room is locked except for times that it is in use by staff or groups that have reserved the <br />room. Only staff has keys to this room.) <br />Requested Council Direction <br />Staff is seeking direction from the Council as to how it wishes to accommodate the <br />Charter Commission's records in City Hall. Another option that has not been suggested <br />for consideration is to put casters under the existing Charter Commission cabinet and <br />move it into the room for their meetings and other times when they wish to access their <br />records. <br />1 <br />