04/24/2006 Council Packet - Laserfiche WebLink

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• • • Mr. Mike Grochala 2 April 3, 2006 4. Determine the appropriate cost allocation for existing (where applicable) and proposed developments /redevelopments based on the percent of vehicles from each development /redevelopment that are identified at each intersection. Existing costs that cannot be associated with an existing development will be identified as a City /County cost. 5. Develop detailed cost - allocation matrices to display the percent breakdown by existing and future trip percentages, as well as related costs for each improvement. 6. Prepare a graphic identifying all existing and future development/redevelopment sites. 7. Prepare a draft memorandum describing the study methodology, land use assumptions, and cost allocations. 8. Make revisions as appropriate based on City /County review and prepare final memorandum. 9. Prepare for and attend two meetings with the City and/or County to discuss the project. BASIS OF PAYMENT We propose that we be reimbursed for our services on an hourly basis for the actual time expended. Other direct project expenses, such as printing, supplies, reproduction, etc., will be billed at cost, and mileage will be billed at the current allowable IRS rate for business miles. Based on our understanding of the project and our-Scope of Services, we estimate the cost of our services to be $16,000, which includes both time and expenses. Additional services that may be requested will be billed on the same time and expense basis. Invoices are submitted on a monthly basis for work performed during the previous month. Payment is due within 30 days. CHANGES IN THE SCOPE OF SERVICES /ADDITIONAL SERVICES It is understood that if the scope or extent of work changes or additional services are requested, the cost will be adjusted accordingly. Before any out -of -scope or additional service work is initiated, however, we will submit a budget request for the new work and will not begin work until we receive authorization from you. It is important to note that if the future traffic volumes from previous studies require additional manipulation to convert into the Traffix model, City staff will be contacted to discuss budget adjustments, if necessary.