02/04/2008 Council Packet - Laserfiche WebLink

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PROPOSAL: We are looking at enhancing our volunteer involvement and community relations within the city. For example, attached is a list of programs that we currently have to offer in 2008. Most of these are classes that are presented by our officers and quite frankly, when you design classes like these, there is a substantial amount of administrative work that is conducted behind the scenes. (Attachment 2) The elimination of the office manager position is the core component of this proposal. That position is vacant right now and the proposal is to eliminate that position and enhance the volunteer coordinator position to a command level position (Community Relations Coordinator) because there is a substantial amount of administrative, coordination and delegation of tasks that need to be completed in a timely manner to cost effectively design the programs and the classes. We must also be aware of the knowledge, skills and ability of the volunteers and interns so that they are performing in an effective manner to deliver a service to the community that is meaningful and saves the city money. We are also proposing to . align all the volunteer administration duties into this area of the police department. This proposed change will enable us to more effectively deploy the officers' and supervisors' delivery of service by enabling them to focus on the operational aspect of what they do. Therefore, the Community Relations Coordinator will be in a position to more effectively complete or delegate the administrative tasks to the appropriate staff and/or volunteers to do the behind the scenes work so that the sworn officers that teach the classes can actually concentrate on the educational component and not actually spend their time in the office doing paperwork making copies, creating rosters and getting things ready to go. Attached is a copy of the proposed job description. (Attachment 3) Another important aspect of this proposal is to enhance one of our clerical positions to a lead clerical position which would be a technical based position that wouldn't be responsible for supervising people, but would be responsible for our audits and serve as the technical agency coordinator (TAC). This position would handle all of our criminal justice system data input (CJIS) and be the contact person for the audit by the State of Minnesota Bureau of Criminal Apprehension (BCA). This would be an additional responsibility for an existing staff person so we are currently evaluating the compensation and job description for the proposed Lead Records Technician position. (Attachment 4) We are also proposing the addition of two additional part-time Community Service Officers (CSO). Currently we have two part-time Community Service Officers. These are college students that are currently working on their criminal justice degrees. It's a position that has a sun down date. They have five years to complete their degree and then we either hire them, they get hired away to another department, or they leave and the position is available for another CSO college student who is looking forward to becoming a Lino Lakes police officer. This position is utilized as our resource for potential candidates and by adding the two additional positions it potentially saves us dollars that would otherwise be spent on recruitment. • • •