01/28/2008 Council Packet - Laserfiche WebLink

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Minnesota Government Data Practices Act Guidelines & Procedures - 7 - City of Lino Lakes making, certifying and electronically transmitting copies of the data or the data itself. The fee may not include time necessary to separate public from non- public data; • If electronic data is requested on a CD, DVD or floppy disc, an established City fee may apply. • The responsible authority may also charge an additional fee if the copies have commercial value and are a substantial and discrete portion of a formula, compilation, program, process, or system developed with significant expenditure of public funds. This additional fee must relate to the actual development costs of the information. V. ACCESS TO DATA ON INDIVIDUALS Information about individual people is classified by law as public, private, or confidential. A list of private and confidential information shall be maintained by the City as well as forms used to collect private and confidential information. A. People Entitled to Access. Public information about an individual may be shown or given to anyone. Private information about an individual may be shown or given to: The individual who is the subject of the data. A person who has been given access by the express written consent of the data subject. People who are authorized access by the federal, state, or local law or court order. People within the city staff, the city council, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. Confidential information may not be given to the subject of the data, but may be shown or given to: People who are authorized access by federal, state, or local law or court order. People within the city staff, the city council, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. B. Form of Request. Any individual may request orally or in writing if the City has stored data about any individual and whether the data is classified as public, private, or confidential.