01/28/2008 Council Packet - Laserfiche WebLink

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• • Minnesota Government Data Practices Act - 8 - Guidelines & Procedures City of Lino Lakes All requests to see or copy private or confidential information must be in writing on a data request form to document who requests and who receives this information. The responsible authority or designee may waive the use of this form if there is other documentation of the requesting parry's identity, the information requested, and the City's response. C. Identification of Requesting Party. In the case of requests for private or confidential data, the responsible authority or designee must verify the identity of the requesting party as a person entitled to access. This can be through personal knowledge, presentation of written identification, comparison of the data subject's signature on a consent form with the person's signature in City records, or other reasonable means. D. Time Limits. Requests. Requests will be received and processed only during normal business hours (Monday through Friday, 8:00 a.m. to 4:30 p.m., excluding holidays). Response. The response must be immediate, if possible, or within five working days if an immediate response is not possible. The City may have an additional five working days to respond if it notifies the requesting person that it cannot comply within five days. E. Fees. Fees may be charged in the same manner as for public information, however when the subject of the data makes a request for access to data, the data subject may not be charged for the cost of searching for and retrieving the data. A data subject can only be charged for the actual cost of copying, certifying and mailing the data. VI. DENIAL OF ACCESS. If the responsible authority or designee determines that the requested data is not accessible to the requesting party, the responsible authority or designee must inform the requesting party orally at the time of the request or in writing as soon after that as possible. The responsible authority or designee must give the specific legal authority, including statutory section, for withholding the data. The responsible authority or designee must place an oral denial in writing upon request and include the specific legal authority for the denial. VII. COLLECTION OF DATA ON INDIVIDUALS. The collection and storage of information about individuals will be limited to that necessary for the administration and management of programs specifically authorized by the state legislature, city council, or federal government. -31-