09/02/2008 Council Packet - Laserfiche WebLink

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10. Taking the "Open Houses" to the community (vs. opening City Hall doors and waiting for people to arrive) by assigning City Leaders to staff bonfires at all high school football and homecoming games with information in -hand. 11. A special- session of the City Council and Charter Commission debating the issue, moderated by a respected community elder, and broadcast over local cable. Timing: October 6 -10, 2008 Hours: N/A Estimate wNideo: $24,000 Estimate w /out Video: $13,000 Phase Five: Execution With the heavy - lifting complete, we can execute against our plan, ensuring deadlines are met, budgets and estimates honored, and the City is kept apprised of the progress of the communications. Our goal will be to ensure that ALL citizens have an opportunity to receive the City's communications "seven times in seven ways." We will strive to ensure there will be no doubt the residents of Lino Lakes understand the benefits from amending the Charter. Processes include: Execution of Plan, Efficient, Timely, Quick- Response Deliverables include: Close monitoring of plan execution Timing: October 13— November 4, 2008 Hours: 40 Estimate: $3,800 Phase Six: Monitor As we execute toward November 4, there will be questions, concerns, clarifications, and adjustments to the education that is our objective. We will respond swiftly and effectively —all the while keeping our eyes on the goal of clear, focused, insightful, effective, and engaging communications. Processes include: Constant monitoring of the community and environment through daily checks with key communicators, publications, community phone trees, and website. Deliverables include: Weekly executive summary on findings and evolved insights. Timing: October 10— November 4, 2008 Hours: 7 Estimate: $665