Management Report and Recommendations 12/31/1984

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City of Lino Lakes, Minnesota Management Report, Page 40 Subd. 11. When a commissioner of any public housing or port authority is employed by a bank engaged in making loans or per- forming trust services involving real or personal property affected by any plan or such housing or port authority, as restriction shall apply to any such loans made or trust services performed by said bank if the commissioner shall disclose the nature of such loans or trust services of which he has personal knowledge, which disclosure shall be entered upon the minutes of such authority. 471.881 EXCEPTIONS; APPLICATION The exceptions provided in section 471.88 shall apply not- withstanding the provisions of any other statute or city charter. 471.89 CONTRACT, WHEN VOID Subd. 1. Procedure followed. A contract made pursuant to sec- tion 471.88, subdivision 5, is void unless the procedure prescribed by subdivision 2 and 3 is followed. Subd. 2. Resolution by governing body. Except in an emergency making such procedure impracticable, the governing body of the governmental unit shall authorize the contract in advance of its performance by adopting a resolution setting out the essential facts and determining that the contract price is as low as or lower than the price at which the commodity or services could be obtained elsewhere. In case of an emergency when the contract cannot be authorized in advance, payment of the claims shall be authorized by a like resolution in which the facts of the emergency are also stated. Subd. 3. Claims, affidavits filed. Before such a claim is paid, the interested officer shall file with the clerk of the governing body an affidavit stating: (a) The name of the officer and the office held by him; (b) An itemization of the commodity or services furnished; (c) The contract price; (d) The reasonable value; (e) The interest of the officer in the contract; and (f) That to the best of his knowledge and belief the contract price is as low as, or lower than, the price at which the commodity or services could be obtained from other sources. Official guidelines are not yet published. We recommend, however, that the City take steps to provide evidence of compliance in the public officials conflict of interest area. To provide evidence, we recommend that a letter of representation be received from all public officials stating that he /she has read the applicable statutes and that no such conflicts exist (or that such conflicts be disclosed). We are available to assist the City in this procedure.