09/28/2009 Council Packet - Laserfiche WebLink

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• • • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 SPECIAL WORK SESSION DATE TIME STARTED TIME ENDED MEMBERS PRESENT DRAFT CITY OF LINO LAKES MINUTES SPECIAL WORK SESSION August 31, 2009 : August 31, 2009 . 5:30 p.m. . 6:40 p.m. : Council Members Reinert, Stoltz, Gallup, O'Donnell and Mayor Bergeson MEMBERS ABSENT : none Staff present: Acting City Administrator, Dan Tesch; Director of Finance, Al Rolek; Director of Public Safety, Dave Pecchia; Director of Public Services, Rick DeGardner, Director of Community Development, Michael Grochala; City Clerk, Julie Bartell Mayor Bergeson called the meeting to order at 5:30 p.m. in the Community Room at Lino Lakes City Hall. The council continued previous discussions of the 2010 budget proposal. Finance Director Rolek indicated that, at the last work session, the council had asked for more information in the area of discussion with staff and labor bargaining groups, valuation data from Anoka County, and internal loan funding for the Legacy bond debt service. Acting Administrator Tesch reported that he had met with labor representatives (LELS, AFSCME and 49ers) with the goal of discussing budget options to avoid employee lay- offs. Everyone is on board as far as looking at furloughs in the area of one to two weeks. He has also discussed the early retirement incentive program details with the unions and feels they are now on board. Finance Director Rolek provided written information to the council on net tax capacity calculations. He has calculated that each percentage change in rate equals an amount just under $197,000; he presented the levy amount necessary to hold the 2009 tax rate as well as the budget reduction amount needed for that level tax rate. It was clarified that the figures presented are expenditure based with no new revenue included. A council member requested discussion about the possibility of further delaying the filling of the City Administrator position, recognizing that these are extraordinary times and everything should be on the table. Staff explained that they have included that position in the 2010 budget proposals. A council member recommended that the first decision point should be the tax rate goal 45 and move from there on a specific budget Another council member recalled previous 46 discussions about the need to look at decisions on a two -year basis recognizing that more