06-23-2014 Council Meeting Minutes

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COUNCIL MINUTES June 23, 2014 APPROVED 136 department of public safety model — for establishing fire services based on information that it will be 37 more efficient. The model calls for these positions and he pointed out that just two will be new — one 138 police department position will just change. The organization chart for the department will continue 139 to be updated through this process. 140 141 Council Member Rafferty moved to approve the advertisement of three new positions in the Public 142 Safety Department as recommended. Council Member Stoesz seconded the motion. Motion carried 143 on a unanimous voice vote 144 145 PUBLIC SERVICES DEPARTMENT REPORT 146 147 There was no report from the Public Services Department. 148 149 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 150 151 6A) Public Hearing, Consider Resolution No. 14 -65, Approving Street Reconstruction Plan and 152 Preliminary Authorization to Issue Bonds — Community Development Director Grochala explained 153 that the council is being asked to hold a public hearing and consider approval of a Five -Year 154 Reconstruction Plan with preliminary authorization to issue bonds. He noted the city's pavement 155 management plan and efforts accomplishing under that plan by reviewing a map of completed and 156 proposed projects (reclaim and overlay projects). He then noted the projects that would be included in 157 the Street Reconstruction Plan under consideration and explained the state law that allows cities to ' 58 establish a Plan. The Plan includes five phases, covering more than 55,000 feet of roadway, costing 59 approximately $15,000,000 and implemented over a 10, 15 or 20 year period, with debt service schedules 160 for each included in his report. He reviewed the first phase proposed that would include the Shenandoah 161 and West Shadow Lake Drive areas. 162 163 Mayor Reinert added that having this Plan in place gives the city more tools to fix roads; the city is doing 164 reclamation work on roadways as much as possible already. Some roads are crumbling so something 165 must be done. He noted that there has been misinformation going around at times when action is 166 considered. There have been cases where different elements for projects, such as water and sewer, cause 167 concerns but a street reconstruction under this plan will allow the roadway to proceed and those other 168 elements to be added by residents if they wish. 169 170 Council Member Rafferty asked if there is a schedule for all five phases and Mr. Grochala responded that 171 timing would be at the discretion of the council. 172 173 Community Development Director Grochala explained that there is a petition period allowed whereby 174 the question of the Plan can be sent to the ballot. The council received infonuation on the petition 175 process from Kennedy & Graven attorney Julie Eddington. The mayor requested that the petition 176 process be posted on the city website for citizen review. 177 178 Mayor Reinert opened the public hearing. 179 4