08/05/2002 Park Board Packet - Laserfiche WebLink

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• • • CITY OF IN KE Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 July 30, 2002 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Birch Park Trail Update As indicated in my July 12, 2002 memo, the lowest submitted bid is $106,632. To date the designated park dedication fund amounts to $75,000. Taking into account all associated project costs including the above bid, engineering, legal fees, and easement acquisition are approximately $135,000. This leaves a shortfall of $60,000. Mr. Richard Gray, Landscape Architect of TKDA, and I have reviewed this issue and have looked at several options including whether to modify the bid proposal, re -bid the project, or to accept the low bid. We considered modifying several line items such as omitting the load testing of piers and omitting the grouting of pier shafts. Several substitutes such as using poured concrete rather than pavers on the stairs and open areas were considered. However, the identified cost savings are marginal and will detract the aesthetics of the project and its longevity. After considering several options, I am recommending that we proceed with the project and award the bid to Global Specialty Contractors, Inc. with a base bid amount of $106,632. This will require designating approximately $60,000 of undesignated park dedication funds for the Birch Park trail project. There is currently $98,954 in undesignated funds. Also, the city has received $113,725 in park dedication fees for the developments (Trappers Crossing, Royal Pines, Gemini Estates) that will utilize this trail segment to access Birch Park. If the Park Board concurs with my recommendation, this item will be discussed at the August 12 City Council Meeting. sw /parkbrd/meeting information/Birch Park Trail Update 7- 29- 02.doc