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CITY OF LINO LAKES <br />TRAVEL POLICY <br />PURPOSE <br />To prescribe procedures for reimbursement of travel, lodging, meals, registration <br />and related expenses incurred by eligible city employees while on official city <br />business. <br />ELIGIBLE CITY EMPLOYEES <br />Eligible city employees include full -time employees, permanent part -time <br />employees, and elected or appointed officials. <br />OFFICIAL BUSINESS <br />For the purposes of this policy, official business is defined as any conference, <br />seminar, or meeting that is not conducted at Lino Lakes City Hall. <br />TRANSPORTATION <br />Employees traveling by automobile for City business shall use a City vehicle <br />when available. When a city vehicle is not available, the City shall reimburse on a <br />cent per mile basis for use of private automobiles. The cent per mile figure shall be <br />the annual IRS allowance for private vehicle use. Transportation to and from home <br />and work is not considered an allowable expense. <br />For out -of -state travel, employees shall be reimbursed for the actual cost <br />of round trip coach -class airfare or other form of common carrier. Employees <br />choosing to use personal vehicles for long distance travel will be reimbursed at the <br />current cent per mile formula or the cost of round trip coach airfare, which ever is <br />less. Local transportation including mileage or taxi fares to and from the airport <br />(common carrier terminal) and related short term parking fees will be reimbursed. <br />MEALS <br />Reimbursement for meals while on approved travel will be for actual costs <br />incurred with a maximum allowance of $35.00 per day including gratuities. <br />Suggested guidelines for meals are as follows: <br />$ 5.00 Breakfast <br />$10.00 Lunch <br />$20.00 Dinner <br />No reimbursement shall be made for meals which are provided for by the <br />conference, seminar or meeting. <br />