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LODGING <br />Accommodations shall be the recommended conference hotel or similarly priced <br />facility which is convenient to the location of the conference. <br />Lodging for the night before the beginning of a conference may be claimed. <br />Lodging for conferences within the seven county twin city metropolitan area <br />will be not reimbursed. <br />APPROVAL AND ADVANCES <br />All out state or out of state travel will be deemed approved when registration <br />has been authorized by the department head, city administrator, or city council which <br />ever is applicable. <br />Cash advances intended to defray expenses during authorized travel and <br />conference attendance prior to the submission of an expense voucher must be <br />approved by the City Council and shall be in an amount commensurate with expected <br />needs. <br />EXPENSE REPORT <br />All travel expense vouchers must be submitted to the Finance Department <br />with 30 days of the end of the conference or meeting. Receipts for all expense <br />items, including meals, mileage vouchers and parking receipts, must accompany the <br />voucher upon submission. Items not accompanied by a receipt will not be reimbursed. <br />Any unused or nonreimbursable portion of travel advances shall be returned to <br />the City within 30 days. <br />MARCH 1994 <br />TTRAVEL <br />